80% reduction in document retrieval time and full audit compliance across 500,000+ documents.
A large law firm with offices across 4 countries was managing documents through a mix of network drives, email attachments, and legacy filing systems. Partners spent an average of 45 minutes locating documents for case files. Version control was non-existent, and regulatory audits required weeks of manual evidence gathering.
Heedfx built a custom Enterprise Document Management System with full-text search, automated metadata extraction via OCR, version control with full audit trails, and role-based access. The system integrates with existing practice management tools and supports secure sharing with external counsel.
Document retrieval time reduced from 45 minutes to under 9 minutes
500,000+ documents indexed and searchable
Audit preparation time reduced from 3 weeks to 2 days
Zero compliance findings in external audit
“Our document chaos is finally organised. Heedfx built a system that our partners actually use — and it passes every audit.”
Head of IT
International Law Firm
